We are a commercial and residential real estate development & management firm and have an immediate opening for an administrative/bookkeeping assistant. We are looking for a dependable and responsible person with a positive attitude to fill this position. The ideal candidate will have a minimum of 3 years’ experience as a administrative/bookkeeping assistant.

DUTIES:

· Review and post tenant billings, additional billings/adjustments according to information received

· Process accounts payable invoices into accounting system ensuring correct coding

· Responsible for accounts receivable, including bank deposits, cash receipts and input, posting monthly rent charges, generating monthly tenant statements, and monitoring receivable balances.

· Assist accountant with cash management for all properties (bank reconciliations, cash balances, etc)

· Assist with the preparation of tax work papers for annual tax returns and 1099 processing.

· Review Aged Receivables with property management for accuracy and assists with tenant rent collection efforts. Interacts with tenants to reconcile payments

· Assist with Reconciling Credit Card accounts

· Process annual business license renewals and payments, Data entry, filing, document scanning, assist with various projects related to property management and real estate development. Social media posting for marketing properties.

*This job description is not an all-inclusive list of functions and tasks. Job functions may be added, deleted or modified at any time. 

REQUIREMENTS:

· 3+ years office experience (office, retail)

· Ability to multi-task in a fast-paced environment with attention to detail

· Willingness to remain flexible with job responsibilities & be a Jack/Jill of all trades.

· Strong verbal and written communication skills

· Yardi Voyager knowledge helpful, but not required

· Proficient in Excel, Word and Outlook

· 2+ years Accounts Payable and Accounts Receivable experience

· Must be able to work successfully in a small team environment. Sometimes working independently.

Education: BA (Preferred)

Job Type: Full-time